How to Print Avery Labels in Microsoft Word on PC or Mac: A Guide

Printing Avery labels in Microsoft Word on your PC or Mac is a straightforward process that involves selecting the right label template, inputting your information, and printing. After completing these steps, you’ll have neat, professional labels ready to be used for mailing, organizing, or whatever your heart desires.

After completing the printing process, you’ll have labels that can be easily peeled and stuck onto your desired surface.


Avery labels are a popular choice for personal and professional use, offering a clean and customizable labeling option. Whether you’re addressing holiday cards, organizing files, or creating name tags, Avery labels can make the task easier and more efficient. With various sizes and styles to choose from, there’s an Avery label for almost every need.

But how do you go about printing these labels? Not to worry, Microsoft Word has got you covered. The software provides an easy-to-use platform that can help you print Avery labels quickly and without hassle, regardless if you’re using a PC or a Mac. This process is not only important for creating a professional look but also ensures that your labels are aligned correctly and look exactly the way you want. So, let’s dive in and get those labels printed!

Step by Step Tutorial on Printing Avery Labels

This tutorial will guide you through the steps needed to print Avery labels using Microsoft Word.

Step 1: Open Microsoft Word

Open Microsoft Word on your PC or Mac.

When you open Microsoft Word, you’ll be greeted with various options for creating a document. To print Avery labels, you’ll need to start with a new blank document.

Step 2: Go to the Mailings Tab

Click on the ‘Mailings’ tab in the toolbar.

The ‘Mailings’ tab is where you’ll find all the options related to creating and printing labels and envelopes. This is your starting point for the label printing process.

Step 3: Select Labels

Select ‘Labels’ within the ‘Create’ group.

By clicking on ‘Labels’, a new window will pop up, providing you with different options for label creation. This is where you’ll input the information for your labels.

Step 4: Choose Options

Click on ‘Options’ in the Labels window.

In the ‘Options’ window, you can choose the label brand and the product number. Avery labels have specific product numbers that correspond with the label size and layout, so make sure you select the correct one.

Step 5: Find and Select Avery Label

Scroll through the list and find the Avery label number that matches your label sheet.

Once you’ve found the matching label number, select it and click ‘OK.’ This will ensure that the template in Word matches the physical labels you have.

Step 6: Enter Information

Enter your information into the address box or use the ‘Insert Merge Field’ option for bulk labels.

If you’re printing a single label or a full sheet of the same label, simply type your information into the address box. For multiple, different labels, use the ‘Insert Merge Field’ to import information from a data source like an Excel spreadsheet.

Step 7: Print

Load your Avery label sheet into your printer and click ‘Print.’

Make sure your printer settings are correct, and that the label sheet is loaded properly to avoid any printing mishaps. Then, click the ‘Print’ button and watch as your labels come to life.


CustomizationPrinting Avery labels in Microsoft Word allows for high levels of customization. You can select from various sizes and styles to fit your needs.
EfficiencyUsing Microsoft Word to print labels can save time, especially when printing bulk labels with the ‘Insert Merge Field’ option.
Professional AppearanceAvery labels provide a clean and professional look for all your labeling needs, enhancing the presentation of your mail or organized items.

Customization is a significant advantage of using Avery labels with Microsoft Word. With the right template, you can design labels exactly how you want them, ensuring they meet your specific needs. Whether it’s for business or personal use, the ability to customize adds value to your labels.

Efficiency is key in any task, and printing labels is no different. Microsoft Word streamlines the label printing process, letting you print multiple labels with varying information in a matter of minutes. Especially when handling large mailing projects, the efficiency of Word’s labeling functions can’t be overstated.

The professional appearance of Avery labels can make a world of difference in how your mail or organization is perceived. Neat and uniform labels can convey a level of professionalism and care that hand-written labels or other methods may not achieve. First impressions matter, and Avery labels can help you make a good one.


Printer CompatibilityNot all printers are compatible with Avery label sheets, which may limit your ability to use them.
Template AlignmentSometimes, finding the correct template or aligning it properly in Word can be challenging and time-consuming.
WasteIf labels are printed incorrectly, it can lead to waste of both labels and ink, adding unnecessary costs.

Printer compatibility can be a significant limitation when printing Avery labels. If your printer can’t properly feed or print on the label sheets, you’ll be unable to use them, which can be frustrating if you’ve already purchased the labels.

Template alignment issues are not uncommon when printing labels in Microsoft Word. If the template doesn’t match the label sheet exactly, it can result in misaligned printouts that are unusable. Finding the right template and ensuring it’s aligned can require some trial and error, which can be a hassle.

Waste is an unfortunate downside of printing errors. If labels don’t print correctly, you may have to throw them away and start over, wasting materials and money. It’s important to double-check your work before printing to minimize this risk.

Additional Information

When printing Avery labels in Microsoft Word, there are a few extra tips that can make the process go even more smoothly. Firstly, always do a test print on a regular sheet of paper to check the alignment of your labels. Place this sheet over your Avery labels to see if the positioning is correct. If it’s not, you can adjust the layout in Word before printing on the actual label sheet.

Another tip is to ensure that your printer settings are set to the correct paper type, typically ‘Labels’ or a similar setting. This ensures that your printer handles the label sheet correctly and that the ink dries quickly to avoid smudging.

Lastly, if you’re using the ‘Insert Merge Field’ option, make sure your data source is well-organized and formatted correctly. This will prevent any issues with information not displaying correctly on your labels.

Remember, a little preparation goes a long way when it comes to printing Avery labels in Microsoft Word.


  1. Open Microsoft Word.
  2. Click on the ‘Mailings’ tab.
  3. Select ‘Labels’ within the ‘Create’ group.
  4. Click on ‘Options’ in the Labels window.
  5. Find and select your Avery label number.
  6. Enter your information or use ‘Insert Merge Field.’
  7. Load your label sheet and click ‘Print.’

Frequently Asked Questions

Can I print Avery labels on any printer?

Not all printers are compatible with Avery label sheets, especially older models. Check your printer’s specifications to ensure it can handle label sheets.

What if my labels are printing misaligned?

If your labels are misaligned, try adjusting the layout settings in Word. You can also perform a test print on a regular sheet of paper to check the alignment before printing on the label sheet.

Can I save my Avery label template for future use?

Yes, you can save your document with the Avery label template as a Word file for easy access and printing in the future.

How do I know which Avery label number to use?

The Avery label number corresponds with the product number on your label package. Ensure this number matches the template you select in Word.

What should I do if my labels are smudging?

Ensure your printer settings are set to the correct paper type, and give the ink a few moments to dry before handling the labels.


Printing Avery labels in Microsoft Word is a skill that can elevate the presentation of your mailings, organization, and various projects. While there may be a learning curve and some limitations, the benefits of customization, efficiency, and a professional appearance outweigh the drawbacks.

By following the steps outlined in this article, you can master the art of label printing and enjoy the satisfaction of a job well done. So why not give it a try? The next time you need labels, remember this guide and print with confidence.