How to Create and Install Symbols on Microsoft Word: A Step-by-Step Guide

Creating and installing symbols on Microsoft Word is a straightforward process. First, open the “Insert” tab, then click on “Symbol,” and choose your desired symbol. If the symbol isn’t there, click on “More Symbols” to find a broader selection. From there, you can select and insert it into your document. For custom symbols, use the “Character Map” utility or create one using tools like “Equation Editor.”

After you complete the action, the symbol will be inserted into your document, and you can use it just like any other text character. You can also edit the symbol’s font, size, and color to match your document’s formatting.


Microsoft Word is an incredibly powerful tool used by millions worldwide for document creation. Among its many features is the ability to add a variety of symbols to your text, which can range from currency signs to mathematical operators, and even unique icons that aren’t found on your keyboard. Whether you’re composing a technical paper, a finance report, or just want to add some flair to your document, knowing how to create and install symbols is a valuable skill.

Symbols can convey information efficiently and are often more visually appealing than words. They can break the monotony of text and make your document more engaging. Additionally, in fields like mathematics and science, symbols are indispensable for representing complex equations and theories. For businesses, symbols can represent brand identities or denote legal or trademarked information. The relevance of adding symbols to a Microsoft Word document transcends merely decorative purposes; it’s about effective communication.

Step by Step Tutorial: How to Create and Install Symbols on Microsoft Word

The following steps will guide you through the process of adding symbols to your Microsoft Word document.

Step 1: Open the “Insert” Tab

Click on the “Insert” tab in the Microsoft Word ribbon at the top of the screen.

In this tab, you’ll find various options to enhance your document, including the “Symbol” feature.

Step 2: Click on “Symbol”

Select the “Symbol” button in the “Symbols” group.

A drop-down menu will appear, showing some of the most commonly used symbols.

Step 3: Choose Your Symbol or Click “More Symbols”

Pick the symbol you want to insert or click on “More Symbols” if you don’t see the one you need.

The “More Symbols” option opens a dialog box with a vast array of symbols from different fonts and character sets.

Step 4: Insert the Symbol

Select the symbol you want and click “Insert” to add it to your document.

After inserting, you can position the symbol wherever you need it in your text.

Step 5: Use Character Map for Additional Symbols

For symbols that aren’t listed, use the “Character Map” utility in Windows to copy and paste the symbol into your document.

The “Character Map” lets you access a wider range of characters and symbols from various fonts installed on your computer.

Step 6: Create Custom Symbols with “Equation Editor”

If you need a symbol that doesn’t exist, you can create one using the “Equation Editor” tool.

This feature is especially useful for creating complex mathematical symbols and equations.


Enhances ReadabilityAdding symbols can make documents easier to read and understand, especially when dealing with complex concepts.
Aesthetic AppealSymbols can improve the visual appeal of a document, making it more attractive and engaging to the reader.
Efficient CommunicationSymbols can convey information quickly and effectively, often better than words can.


Limited Symbol LibraryMicrosoft Word has a limited number of built-in symbols, which might not cover all the symbols you need.
Compatibility IssuesNot all symbols may appear the same across different devices or when the document is printed, leading to inconsistencies.
Overuse Can ClutterUsing too many symbols can make a document look cluttered and can distract from the main content.

Additional Information

When working with symbols on Microsoft Word, it’s important to consider the font you’re using, as some fonts have a more extensive range of symbols than others. For example, the “Wingdings” or “Webdings” fonts offer a variety of icons and images that can add a creative touch to your document. Additionally, you can change the color and size of your symbols to match the formatting of your text or to highlight a particular section.

Remember, while symbols can enhance your document, it’s crucial to use them appropriately and sparingly. They should serve to complement your text, not overshadow it. If you frequently use certain symbols, you can create shortcuts for them to streamline your workflow. And don’t forget, if you’re creating a symbol in “Equation Editor,” you can save it for future use, which is handy for those complex formulas you might need to write more than once.


  1. Open the “Insert” tab.
  2. Click on “Symbol.”
  3. Choose your symbol or click on “More Symbols.”
  4. Insert the symbol into your document.
  5. Use “Character Map” for additional symbols.
  6. Create custom symbols with “Equation Editor.”

Frequently Asked Questions

How do I insert a symbol that’s not in the list?

Use the “Character Map” utility in Windows to find the symbol, then copy and paste it into your document.

Can I change the color of a symbol in Word?

Yes, you can format symbols just like text by changing their color, size, and font.

What should I do if the symbol doesn’t display correctly on other devices?

Ensure that the font you’re using for the symbols is installed on the other devices, or save your document as a PDF to maintain the formatting.

Can I create a shortcut for a symbol I use often?

Yes, you can set up custom keyboard shortcuts for symbols in Word through the “Symbol” dialog box.

Is there a limit to how many symbols I can insert in a document?

No, there’s no limit, but it’s best to use symbols judiciously to maintain readability.


Creating and installing symbols on Microsoft Word can add a layer of sophistication and clarity to your documents. Whether you’re using built-in symbols, seeking out additional characters through the “Character Map,” or crafting custom symbols with the “Equation Editor,” the process is simple and adds immense value to your writing. Remember, the key to effectively using symbols is balance.

Too many can overwhelm your reader, but just the right amount accentuates your points and aids understanding. With this guide, you’re now equipped to enhance your Word documents with meaningful symbols, elevating your work to the next level.