How to Print from an iPad: A Step-by-Step Guide

Printing from an iPad is a breeze when you know the steps. Simply ensure your printer is AirPrint-compatible, connect both devices to the same Wi-Fi network, select the document or photo you wish to print, tap the share icon, choose ‘Print,’ select your printer, specify the number of copies, and hit ‘Print.’ It’s that simple!

After completing these steps, your iPad will send the print job to your selected printer, and you should soon have a physical copy of your document or photo in hand.


In the modern world of technology, the ability to print documents or photos directly from a mobile device, such as an iPad, is a game-changer. Gone are the days of transferring files to a computer just to print them. With the convenience of wireless printing, you can easily get hard copies of your important papers, cherished memories, or anything else you need on paper with just a few taps on your iPad screen.

This capability is essential for professionals who need to quickly print contracts or presentations, students who want to print their assignments, or anyone who enjoys the simplicity of managing tasks without being tethered to a desktop computer. It’s a feature that adds flexibility and efficiency to our busy lives. So, whether you’re in an office, at home, or even in a café, knowing how to print from an iPad can save you time and hassle.

Step by Step Tutorial: How to Print from an iPad

Before diving into the steps, it’s important to note that these instructions will guide you through printing a document or photo from your iPad to a compatible AirPrint printer.

Step 1: Check Printer Compatibility

First, ensure your printer supports AirPrint, Apple’s wireless printing technology.

Not all printers are AirPrint-compatible, so it’s crucial to check this first. You can usually find this information in your printer’s manual or by looking up the model number online.

Step 2: Connect to the Same Wi-Fi Network

Both your iPad and printer must be connected to the same Wi-Fi network.

This step is essential for your devices to communicate. If you’re unsure how to connect your printer to Wi-Fi, refer to the printer’s manual or manufacturer’s website for instructions.

Step 3: Select the Document or Photo to Print

Open the app containing the document or photo you want to print and select it.

Most apps on your iPad that contain printable content will have a share or print option. This includes the Photos app, Mail, Safari, and third-party apps like Microsoft Word.

Step 4: Tap the Share Icon

Tap the share icon, which usually looks like a square with an upward arrow.

The share icon is a gateway to many functions, including printing. It’s typically found at the top or bottom of your screen when viewing a document or photo.

Step 5: Choose ‘Print’

In the share menu, scroll through the options and tap ‘Print.’

If you don’t see ‘Print,’ you may need to tap ‘More’ to find it. Some apps may have a direct print option without the need to tap the share icon first.

Step 6: Select Your Printer

Choose your AirPrint-compatible printer from the list of available printers.

If your printer isn’t showing up, ensure it’s turned on and connected to the same Wi-Fi network as your iPad.

Step 7: Specify the Number of Copies and Other Settings

Enter the number of copies you want, and adjust any other settings as needed, like the range of pages or color options.

This step is where you can customize the print job to your liking. Some printers offer advanced options, such as duplex printing or different paper sizes.

Step 8: Tap ‘Print’

Finally, tap ‘Print’ to send the print job to your printer.

Once you tap ‘Print,’ your iPad will communicate with your printer, and the printing process will begin. You’ll see a print icon in the top bar of your iPad, where you can check the status or cancel the print job if needed.


ConveniencePrinting directly from your iPad is incredibly convenient. You don’t need to transfer files or use a computer to print documents or photos.
MobilityWith the ability to print from anywhere within your Wi-Fi network, you’re not confined to a desk or a specific room. You can print on the go, which is perfect for busy lifestyles.
Time-SavingBy cutting out the middleman (a computer), you save valuable time. Printing is just a few taps away, making it a quick and painless process.


Printer CompatibilityNot all printers are AirPrint-compatible, so you may need to invest in a new printer or seek alternative methods if yours isn’t supported.
Wi-Fi DependenceYour iPad and printer must be on the same Wi-Fi network. If there’s a connectivity issue, you won’t be able to print.
Limited SettingsWhile you can adjust basic settings, you might not have access to all the advanced printer settings that you would when printing from a computer.

Additional Information

When printing from an iPad, it’s important to remember that your experience may vary depending on the app you’re using to print. Some apps offer more printing options than others, and certain file types may be easier to print than others. For instance, printing a PDF from your email app might provide different settings compared to printing a photo from your gallery.

If you’re having trouble finding the print option, try looking for a share or export icon as these often lead to printing functions. Also, keep in mind that while AirPrint is convenient, it does require an AirPrint-compatible printer, which could be a potential roadblock for some users. That said, many modern printers come with this feature, so it’s becoming less of an issue over time.

Another tip is to ensure that your iPad’s software is up to date, as this can affect your ability to print and the options available. Additionally, if your printer supports it, consider setting up shortcuts for frequent print settings to streamline the process even further.

Finally, while the focus here is on printing from an iPad, the steps are generally similar for other Apple devices like iPhones and iPods, thanks to the shared ecosystem and functionality across Apple products.


  1. Check your printer’s compatibility with AirPrint.
  2. Connect your iPad and printer to the same Wi-Fi network.
  3. Select the document or photo you want to print.
  4. Tap the share icon within the app.
  5. Choose ‘Print’ from the share menu.
  6. Select your printer from the list.
  7. Specify print settings like the number of copies.
  8. Tap ‘Print’ to initiate the print job.

Frequently Asked Questions

What if my printer isn’t AirPrint-compatible?

If your printer doesn’t support AirPrint, you might be able to use the printer’s app if it has one, or look into third-party apps that offer printing services.

Can I print from any app on my iPad?

Most apps that contain printable content will have a print option. However, the availability of this function can vary, so it’s best to check within the app itself.

What do I do if my printer isn’t showing up on the list?

Make sure your printer is turned on, connected to the same Wi-Fi network as your iPad, and that it supports AirPrint. Restarting both the iPad and printer can sometimes resolve connectivity issues.

Can I cancel a print job once it has started?

Yes, typically you can cancel a print job from your iPad by tapping the print icon in the top bar and selecting ‘Cancel Printing.’

How do I update the number of copies I want to print?

Before you tap ‘Print,’ you can adjust the number of copies in the printer options menu. If you’ve already initiated the print job, you’ll need to cancel and start over with the updated settings.


Mastering how to print from an iPad can significantly enhance your productivity and adaptability in various environments. Whether you’re a student, professional, or everyday user, the convenience of wireless printing from a handheld device is undeniable.

With the steps outlined in this article, you should feel confident in your ability to print documents and photos seamlessly from your iPad. Remember to ensure your printer’s compatibility, stay connected to the same Wi-Fi network, and explore the printing options within your apps to make the most out of this handy feature. Happy printing!