How to Make Business Cards in Microsoft Word: A Step-by-Step Guide

Making business cards in Microsoft Word is a breeze. You start by opening a new document, choose a business card template, customize it with your personal information, add any desired graphics or logos, and print your cards on business card stock.

After completing the steps, you’ll have a professional-looking set of business cards ready for networking, meetings, or any other professional engagements where a physical card is preferred or required.


In today’s digital world, you might think business cards are a thing of the past. Not so fast! In many professional circles, exchanging business cards is still a ritual, and having a well-designed card can make a memorable impression. Whether you’re at a networking event, trade show, or meeting a potential client for coffee, a tangible card can be the first step in establishing a fruitful business relationship.

What’s more, you don’t need fancy design software to create your own cards. Virtually everyone with a computer has access to Microsoft Word, a versatile word processing program that includes a range of templates for designing business cards. Not only is it cost-effective, but it also puts the creative process squarely in your hands. This tutorial is ideal for small business owners, freelancers, or anyone who needs a quick and easy solution for creating business cards.

Step by Step Tutorial to Make Business Cards in Microsoft Word

Before diving into the steps, it’s important to note that creating your business cards in Word will give you a lot of flexibility. You can choose from a variety of templates, customize the design to fit your brand, and print as many copies as you need.

Step 1: Open Microsoft Word and Create a New Document

Open Microsoft Word on your computer and create a new document.

Starting with a blank canvas allows you to select a business card template that suits your style and brand. Word offers a range of templates, from minimalist to more elaborate designs, so take some time to browse and find one that resonates with you.

Step 2: Choose a Business Card Template

Click on the “More Templates” option and type “business cards” in the search bar to find a variety of templates.

Templates are pre-designed layouts that save you time and ensure that your cards meet standard size and formatting requirements. Remember, you can always customize the template later, so don’t worry if it’s not perfect right away.

Step 3: Customize Your Business Card

Fill in your personal information, such as name, title, contact details, and any other relevant information.

Customizing your business card is where you can get creative. You can change fonts, colors, and even add your business logo. Make sure your card reflects your professional image and provides all the necessary contact information.

Step 4: Add Graphics or Logos

Insert any logos or graphics by clicking on the “Insert” tab and selecting “Pictures” to add an image from your computer.

A logo or graphic can make your card stand out. If you’re adding an image, ensure it’s high-resolution so it prints clearly. This is also a great opportunity to align your business card’s design with your brand’s visual identity.

Step 5: Print Your Business Cards

Print a test page on regular paper first to ensure everything looks good, then print your business cards on business card stock.

Choosing the right paper is crucial. Business card stock is thicker than regular paper and often has pre-perforated edges for easy separation. Always print a test run to check for any errors before printing the entire batch.


Cost-EffectiveCreating business cards in Word is a budget-friendly option. You avoid the costs associated with hiring a designer or ordering cards from a print shop.
CustomizableYou have complete control over the design process. You can experiment with different templates, colors, and fonts until you find the perfect combination.
ConvenientMicrosoft Word is a common program that most people already have on their computers. There’s no need to learn new software or download additional programs.


Limited DesignsWhile Word offers a range of templates, you might not find a design that perfectly captures your vision. For more complex or unique designs, a specialized design program might be necessary.
Print QualityThe print quality can vary depending on your printer. Professional print shops often have higher-quality printers which can produce better results.
Time-ConsumingIf you’re not familiar with Word’s design features, it can take some time to learn and create your business cards.

Additional Information

Even with the ease of making business cards in Microsoft Word, there are still some tips and tricks that can elevate your end product. For instance, consider using double-sided printing to provide additional information like social media handles, a brief tagline, or a catchy quote that represents your business ethos.

Another good practice is to proofread your cards multiple times. It can be easy to overlook a typo or a misaligned element, but these small mistakes can reflect poorly on your professional image.

Lastly, don’t be afraid to get feedback on your design before printing a full batch. Present the test print to colleagues or friends, and ask for their honest opinions. Sometimes, a fresh set of eyes can catch things you might have missed or suggest improvements that can make your card even better.


  1. Start by opening a new document in Microsoft Word.
  2. Search for business card templates and choose one that suits your style.
  3. Customize the template with your personal information and brand colors.
  4. Insert any graphics or logos to make your card stand out.
  5. Print a test page, then print your business cards on business card stock.

Frequently Asked Questions

Can I print double-sided business cards in Word?

Yes, you can print double-sided business cards in Word. Just make sure your printer supports duplex printing and adjust the settings accordingly before printing.

How many business cards can I print per page?

Typically, you can print 10 business cards per page if you are using standard business card stock with pre-perforated edges.

Can I save my custom business card template for future use?

Absolutely! Once you’ve tailored a template to your liking, you can save it as a new template file in Word for easy access in the future.

What if I don’t like any of the templates provided in Word?

If you don’t find a suitable template in Word, you can always create your own design from scratch or download templates from third-party websites.

How do I ensure that my logo prints clearly on the business card?

Use a high-resolution image for your logo, ideally 300 DPI or higher, to ensure it prints clearly and doesn’t appear pixelated.


In conclusion, making business cards in Microsoft Word is a practical and straightforward option for anyone needing a quick and personalized way to create professional-looking business cards. With a mix of pre-designed templates, customization options, and the convenience of using a familiar program, Word allows you to take the reins on your brand’s first impression.

Remember, a business card is more than just a piece of paper; it’s a representation of your professional identity. So, take the time to design it well, seek feedback, and make sure it’s something you’re proud to hand out. Happy designing!