How to Create a Calendar in Google Docs: Step-by-Step Guide

Creating a calendar in Google Docs is a piece of cake. You just need to open a new Google Docs document, click on ‘Insert’, choose ‘Table’, and select the number of rows and columns based on the number of days and weeks you want to display. After that, it’s all about customizing it to your liking with colors, text, and images. And voila! You have your very own calendar, all without leaving Google Docs.

Once you’ve created your calendar, you can use it to keep track of your schedule, set reminders for important dates, or even share it with others for collaborative planning. It’s a handy tool that’s easily accessible from any device with internet access.


Calendars are a fundamental tool for time management, essential for both personal and professional life. From keeping track of appointments to planning out monthly activities, a well-organized calendar can be the difference between chaos and order. With the digital age in full swing, paper calendars are becoming a thing of the past. Enter Google Docs, a powerful word processing program that allows you to create a variety of documents, including calendars.

But why use Google Docs for your calendar needs? For starters, it’s incredibly accessible. If you have a Google account (which is free to create), you can access Docs from any device with internet connectivity. Moreover, Google Docs calendars can be shared with others, enabling collaborative planning. Whether you’re organizing a team project or planning a family vacation, Google Docs makes it easy to keep everyone in the loop.

Learning to create a calendar in Google Docs is valuable for students, professionals, or anyone looking to improve their organizational skills. It’s simple enough for anyone to learn, and the flexible format of Google Docs allows for personalization and creativity. In this article, we’ll guide you through the process step by step, so let’s get started.

Step by Step Tutorial: Creating a Calendar in Google Docs

Before we dive into the steps, let’s understand what we’re aiming for. We are about to create a customizable calendar within a Google Docs document. This calendar can serve various purposes, from a simple daily planner to a comprehensive monthly overview. Once completed, you can edit it to your heart’s content and even create templates for future use.

Step 1: Open Google Docs and create a new document

First things first, navigate to Google Docs and open a new document.

Creating a new document provides you with a blank canvas to start designing your calendar. If you’re not already signed into your Google account, you’ll need to do so. Once you’re in, click on the ‘+ New’ button to open a new document.

Step 2: Insert a table

Click on ‘Insert’ in the top menu, select ‘Table’, and choose the grid size for your calendar.

The table will act as the skeleton of your calendar. Typically, you’ll need a 7×5 grid for a monthly calendar, providing a box for each day of the week and enough rows for the weeks in the month. Of course, you can adjust this depending on your specific needs.

Step 3: Customize your calendar

Add dates, text, colors, and any other elements to customize your calendar.

This is where you make the calendar your own. Click into the cells to add dates and events. Use the text formatting tools to change font size, style, and color. You can even add images or stickers for a bit of flair. Remember, the more personalized it is, the more likely you are to use it.


AccessibilityGoogle Docs can be accessed from any device with internet connectivity, making your calendar available wherever you go.
CollaborationGoogle Docs allows for easy sharing and collaborative editing, perfect for group projects or family planning.
CustomizationWith a variety of text and color options, you can personalize your calendar to suit your style and preferences.


Limited TemplatesGoogle Docs doesn’t provide pre-made calendar templates, which means you have to create one from scratch.
Basic Design ToolsAlthough customization is possible, design tools in Google Docs are basic compared to specialized calendar apps.
No IntegrationCalendars created in Google Docs do not integrate with digital calendar apps or send reminders automatically.

Additional Information

Creating a calendar in Google Docs can be a fun and creative process, but there are a few tips that can make your calendar even more effective. First, consider how you’ll be using your calendar. Will it be for tracking work projects, school assignments, personal appointments, or a combination of these? Understanding its primary use will help you design the layout accordingly.

Another tip is to utilize color-coding. Assigning different colors to various types of events can make your calendar more visually organized and easier to read at a glance. You can also add hyperlinks to your calendar, which can be handy for important events or deadlines that have associated documents or web pages.

Lastly, remember that the calendar you create in Google Docs can be printed if needed. This is especially useful if you prefer having a physical copy to write on or if you’re in a setting without reliable internet access. Just ensure that your design translates well to a printed format.


  1. Open Google Docs and create a new document
  2. Insert a table
  3. Customize your calendar

Frequently Asked Questions

Can I add images to my Google Docs calendar?

Yes, you can add images to your calendar in Google Docs. Simply click ‘Insert’, then ‘Image’ and choose where to upload from.

Is it possible to create a calendar for any month or year in Google Docs?

Absolutely! The beauty of creating a calendar in Google Docs is that you can set it up for any month or year. Just label the days and weeks accordingly.

How do I share my Google Docs calendar with others?

To share your calendar, click on the ‘Share’ button in the top right corner, enter the email addresses of the people you want to share with, and set their permission level.

Can I use my Google Docs calendar offline?

Yes, if you have the Google Docs Offline extension installed and enabled, you can access and edit your calendar without an internet connection.

Are there any shortcuts to creating a calendar in Google Docs?

While there aren’t shortcuts per se, you can save your calendar as a template for future use, which can speed up the process.


In the digital age, learning how to create a calendar in Google Docs is an invaluable skill that combines organization with convenience. Whether you’re a student juggling assignments, a professional managing projects, or just someone trying to keep their personal life in order, a Google Docs calendar can help. It’s a versatile, accessible, and customizable tool that adapts to your needs.

Remember, while Google Docs may not have the fancy features of dedicated calendar apps, its simplicity and integration with other Google services make it a strong contender for your planning needs. So why not give it a try? You might just find that it’s the perfect solution for keeping track of your busy life. And who knows, you might even have fun creating your very own calendar masterpiece.