How to Add Captions to Images in Google Docs: A Step-by-Step Guide

Adding captions to images in Google Docs is a straightforward process. First, click on the image to which you want to add a caption. Then, click on the “Insert” menu and select “Drawing” followed by “+ New.” In the drawing dialog box, click on the “Text box” button and create a text box where you can type your caption. Once finished, click “Save and Close” to add the captioned image back to your document.

After completing this action, you’ll have a neatly captioned image that enhances the visual appeal and understanding of your document.


Ever found yourself in a situation where you needed to explain a picture in your document? Maybe you’re crafting a how-to guide, a report with graphs, or just want to add a humorous quip below a photo. Whatever the reason, knowing how to add captions to images in Google Docs can make your work stand out and convey information more effectively.

Captions provide context. They can clarify, offer additional information, or give credit to the source of an image. Who needs to know this? Students, professionals, or anyone using Google Docs to create a document that includes images. But why Google Docs, specifically? This cloud-based word processor is widely used because it’s free, accessible on various devices, and allows for real-time collaboration. Unfortunately, unlike other word processors, Google Docs doesn’t have a built-in feature for adding captions directly beneath images. But don’t worry, there is a workaround, and it’s pretty simple.

Step by Step Tutorial: Adding Captions to Images in Google Docs

The steps below will guide you through the process of adding a caption to an image in Google Docs.

Step 1: Insert the image

Click on the “Insert” menu, choose “Image,” and then upload your desired image.

The “Insert” menu is located at the top of your Google Docs interface. After clicking on “Image,” you have several options: you can upload an image from your computer, search the web for an image, use an image you have stored in Drive, by URL, or even take a snapshot.

Step 2: Open the drawing tool

With the image selected, click on “Insert” again, select “Drawing,” and then click “+ New.”

This opens a dialog box that is essentially a canvas where you will combine your image and caption. Don’t be intimidated by the drawing interface; you’ll be using just one function here.

Step 3: Insert your image into the drawing

Inside the drawing dialog, click on the “Image” icon and upload the same image again.

It may seem redundant, but by inserting your image into the drawing canvas, you’re able to manipulate it along with the text you’ll add as a caption.

Step 4: Add a text box for your caption

Click on the “Text box” button (it looks like a “T” inside a box), and drag to create a text box below your image.

This is where you’ll type your caption. You can adjust the size and format of your text, and also move the text box around to position it perfectly under your image.

Step 5: Save and close to insert the captioned image

Once you’re happy with your caption, click “Save and Close” to add the image with caption back into your document.

The drawing tool will close, and you’ll see your image with the caption right below it, neatly packaged as one element. You can still adjust the size and placement within your document as needed.


Enhances understandingA caption can provide context, explanations, or additional information that the image alone cannot.
Improves accessibilityCaptions can be crucial for people with visual impairments as it allows screen reading tools to describe the image.
Aesthetically pleasingProperly captioned images can improve the overall look of your document, making it appear more professional.


Not straightforwardThe lack of a direct captioning feature in Google Docs can be frustrating for users who need to add captions frequently.
Time-consumingThe process is a bit roundabout and may take more time compared to word processors with built-in caption features.
Limited formatting optionsThe drawing tool offers basic text formatting, which might not suffice for more complex captioning needs.

Additional Information

While the process might seem a bit fiddly at first, once you’ve got the hang of it, adding captions to images in Google Docs can become second nature. Remember to keep your captions succinct and relevant to the image. If you’re captioning a graph or chart, ensure the data is clear and comprehensible. For more artistic images, a caption might serve to evoke a particular emotion or highlight something not immediately obvious.

Don’t forget about alignment and positioning. A caption that’s not aligned with your image can throw off the balance of your document’s layout. Also, consider the font size and style of your caption. It should be readable but not overpowering; after all, the image is the star of the show. And one more thing – always double-check for typos before finalizing your document!


  1. Insert the image into your document.
  2. Open the drawing tool.
  3. Insert your image into the drawing.
  4. Add a text box for your caption.
  5. Save and close to insert the captioned image.

Frequently Asked Questions

Can I add captions to images in Google Docs on mobile devices?

Yes, you can, but the process may be a bit more cumbersome on a smaller screen. It’s the same steps, but you’ll need to ensure that the Google Docs app on your device is up to date.

What if I need to edit the caption after I’ve inserted it?

No problem! Just click on the image, and you’ll see the “Edit” option appear. Clicking this will take you back to the drawing tool where you can make your changes.

Can I add multiple captions to one image?

Technically, yes. You can create multiple text boxes within the drawing tool. Just be mindful of space and readability.

Can the caption be styled differently than the image?

Absolutely. The text box in the drawing tool allows for basic formatting such as font type, size, color, and alignment.

Is there a way to automate captions in Google Docs?

Currently, there is no feature in Google Docs that allows for automatic captioning of images like in some other word processors.


In the realm of document creation, the ability to add captions to images in Google Docs is a nifty skill to have up your sleeve. It might not be as straightforward as we’d like, but it’s doable and the extra effort can greatly enhance the quality and professionalism of your documents.

Remember to keep captions clear, concise, and relevant, and always double-check your work for errors. Happy captioning!