How to Add, Show, & Customize Toolbars in Microsoft Word: A Guide

Adding, showing, and customizing toolbars in Microsoft Word can be done quickly through the View tab. Here, you can select which toolbars to display and access customization options to tailor the toolbars to your specific needs.

After completing these actions, you will have a Microsoft Word interface that is personalized to your workflow, improving efficiency and productivity within the program.


Toolbars in Microsoft Word are the lifelines of the software, housing essential functions and features that we use in document creation. Whether it’s the formatting toolbar that lets us bold or italicize our text, or the drawing toolbar that helps us add shapes and diagrams, toolbars are fundamental to our Word experience. But have you ever felt like your toolbar could be more helpful? Perhaps you’ve wished for a quicker way to access your most-used actions or a method to declutter the toolbar from options you never use.

Customizing your toolbar can not only streamline your workflow but also make your document creation more intuitive and efficient. This is particularly useful for individuals who use Word frequently for work or personal projects and want to maximize their productivity. Let’s dive into the steps to add, show, and customize toolbars in Microsoft Word, ensuring a smoother writing and editing process.

Step by Step Tutorial: Adding, Showing, & Customizing Toolbars in Microsoft Word

This section will guide you through the steps to add, show, and customize toolbars in Microsoft Word, enhancing your document management experience.

Step 1: Open the View Tab

Open the View tab in Microsoft Word.

The View tab is located at the top of your Word document. Once you click it, you’ll find a range of options, including those for toolbars.

Step 2: Choose Toolbars to Display

Select the toolbars you want to show from the options available.

You’ll see a list of toolbars like Standard, Formatting, and others. Check the ones you want to display and uncheck those you don’t.

Step 3: Access Toolbar Customization

Click on the ‘Customize’ button to modify the toolbars.

The ‘Customize’ button lets you add, remove, and rearrange the commands on your toolbars. This is where you can personalize the toolbar to fit your needs.


EfficiencyCustomizing your toolbar can save you time by keeping your most-used features easily accessible.
PersonalizationYou can tailor the Microsoft Word toolbar to your specific workflow, making document creation more intuitive.
Clean InterfaceBy removing unused features, you can declutter your workspace, leading to a more focused and efficient work environment.


Over-CustomizationCustomizing too much might lead to confusion, especially if you use different computers or share documents with others.
Learning CurveIt might take some time to get used to the new toolbar layout, which could temporarily slow down your work pace.
CompatibilityCustomized toolbars may not translate well across different versions of Word or when opening documents on other software.

Additional Information

In addition to the basic steps, there are several tips and tricks to fine-tune your toolbars in Microsoft Word. For example, did you know you can create new toolbars and populate them with any combination of commands you like? This is particularly useful for specialized tasks. You can also reset your toolbar to its default settings if you want to start over.

Additionally, if you’re working with an older version of Word, the process to customize toolbars may differ slightly, but the core concepts remain the same. Remember, the goal is to make your writing and editing process as seamless as possible, so don’t hesitate to experiment with different configurations until you find the setup that works best for you.


  1. Open the View tab in Microsoft Word.
  2. Select the toolbars you want to display.
  3. Click on ‘Customize’ to modify the toolbars.

Frequently Asked Questions

Can I save my customized toolbar settings?

Yes, once you customize your toolbar, the settings are automatically saved for your current and future documents.

What if I want to revert to the default toolbar settings?

You can reset your toolbars to their default settings by going to the ‘Customize’ dialog box and selecting ‘Reset.’

Can I share my customized toolbar with someone else?

Customized toolbars are generally user-specific, but you can guide others through the customization process or share your Word template that contains the customizations.

Is it possible to add new commands to the toolbar?

Absolutely! In the ‘Customize’ dialog box, you can add new commands by selecting them from the list and adding them to your toolbar.

Will my customized toolbars work on all versions of Word?

Customized toolbars may not appear the same across different versions of Word, so adjustments might be needed when switching versions.


Mastering the art of adding, showing, and customizing toolbars in Microsoft Word can vastly improve your efficiency and tailor your writing experience to your personal needs. By taking control of your toolbars, you ensure that the tools you need are always at your fingertips, making your time in Word more productive and less frustrating.

Remember that while customization is powerful, it’s also important to maintain a balance to avoid overly complicated layouts that could hamper your workflow. So why not take a few minutes to customize your Microsoft Word toolbars today and see the difference it makes in your document creation process?