How to Use Small Caps in Microsoft Word: A Step-by-Step Guide

To use small caps in Microsoft Word, you’ll need to select the text you want to change, then navigate to the ‘Font’ dialog box. From there, check the ‘Small caps’ option and click ‘OK.’ Your text will now be formatted in small caps.

After completing this action, the selected text will appear in small capital letters, which are slightly smaller than regular uppercase letters but larger than typical lowercase letters. This formatting is often used to create a visual hierarchy or emphasize certain parts of a document without using full-sized capital letters.


Small caps are a typographical feature where lowercase letters are converted to uppercase letters, but with a reduced size that is slightly larger than the standard lowercase letters. This can be a handy feature in Microsoft Word for various reasons. For instance, small caps are often used in legal documents, book titles, and headers to provide emphasis without the aggressiveness of all capital letters. They add a touch of class and professionalism to any document, making it stand out from the crowd.

Understanding how to use small caps in Microsoft Word is essential for anyone who regularly works with documents, from students to professionals. It’s a simple yet powerful tool that can change the appearance and tone of your text. Whether you’re drafting a business proposal, preparing a report, or creating an invitation, knowing how to apply small caps properly can significantly enhance the readability and aesthetic appeal of your document.

Step by Step Tutorial: How to Use Small Caps in Microsoft Word

The following steps will guide you through the process of applying small caps formatting to your text in Microsoft Word.

Step 1: Select the text

Highlight the text you want to change to small caps.

Once you’ve selected the text, the next step is to access the font formatting options where you can apply the small caps effect.

Step 2: Open the Font dialog box

Press Ctrl+D on your keyboard or go to the ‘Home’ tab, click on the small arrow icon in the ‘Font’ group to open the Font dialog box.

This dialog box is where you can access a variety of text formatting options, including small caps.

Step 3: Choose Small caps

Check the ‘Small caps’ option under the ‘Effects’ section in the Font dialog box.

By selecting this option, you’ll be telling Word to apply the small caps formatting to your selected text.

Step 4: Apply the changes

Click ‘OK’ to apply the small caps formatting to your selected text.

Once you click ‘OK,’ you’ll see the text you selected change to small caps, and you can continue editing your document as needed.


Enhanced ReadabilitySmall caps can make your document more readable by creating a visual hierarchy without overwhelming the reader with full-sized capitals.
Professional AppearanceSmall caps give a professional and polished look to documents, which can be beneficial for business or formal texts.
Emphasis without AggressionSmall caps allow you to emphasize certain parts of the text without the aggressiveness that often comes with using all capital letters.


Overuse Can Be DistractingIf used excessively, small caps can be distracting and may make the text harder to follow.
May Not Suit All Document TypesWhile small caps can enhance many document types, they may not be suitable for all, such as those requiring strict formatting guidelines.
Limited Font AvailabilitySome fonts do not support small caps, limiting your options if you’re attached to a specific font for your document.

Additional Information

While using small caps in Microsoft Word is straightforward, there are a few additional tips and tricks you might find useful. For example, if you’re working on a lengthy document, you can use styles to apply small caps formatting consistently throughout your text. This not only saves time but also ensures uniformity.

Another thing to consider is the font choice. Not all fonts are created equal, and some may not support small caps. In such cases, Word will simulate small caps by resizing the uppercase letters, which might not give you the desired effect. Therefore, always ensure your selected font supports true small caps for the best result.

Lastly, small caps can be a part of your brand’s style guide. If you often use documents for branding purposes, establishing guidelines on when and how to use small caps can help maintain a consistent and professional image. Remember, the devil is in the details, and mastering small caps usage is one way to elevate your document game.


  1. Select the text you want to format.
  2. Open the Font dialog box by pressing Ctrl+D or using the ‘Home’ tab.
  3. Check the ‘Small caps’ option under the ‘Effects’ section.
  4. Click ‘OK’ to apply the changes.

Frequently Asked Questions

Can I apply small caps to an entire document at once?

Yes, you can apply small caps to an entire document by pressing Ctrl+A to select all text, then following the steps above.

Will small caps look the same in every font?

No, the appearance of small caps can vary depending on the font used. Some fonts are designed with small caps in mind, while others may not support them well.

Can small caps be used in headings?

Absolutely, small caps can be a great way to make headings stand out without using full capitalization.

Is there a keyboard shortcut to apply small caps in Word?

There is no direct keyboard shortcut, but you can use Ctrl+D to open the Font dialog box quickly.

If I change my mind, can I easily remove small caps formatting?

Yes, simply reselect the text, open the Font dialog box, uncheck the ‘Small caps’ option, and click ‘OK.’


Using small caps in Microsoft Word is a cinch once you know how. It’s a fantastic way to add a touch of sophistication to your documents, making them stand out in a sea of plain text.

Remember, whether you’re working on a resume, a report, or an invitation, small caps can provide that extra flair that takes your document from good to great. So go ahead, give it a try, and watch your text transform!