How to Add Templates in Microsoft Word: A Step-by-Step Guide

Adding templates in Microsoft Word is a breeze. Simply open Word, click on “File” then “New.” You’ll see a range of templates to choose from. Pick one that suits your needs, personalize it with your content, and you’re good to go!

After you add a template, you’ll have a professional-looking document that’s ready to go. This can save you time and effort, especially if you’re creating a document that has a standard format, like a resume or a report.


When it comes to creating documents in Microsoft Word, starting from scratch can sometimes be a daunting task. Whether you’re drafting a business plan, a resume, or a newsletter, the initial setup of your document can be time-consuming and, let’s face it, a little bit boring. That’s where templates come in handy! Microsoft Word templates are pre-designed documents that serve as a starting point for your work.

They can be a massive time-saver and can help ensure that your documents have a professional and consistent look. Templates are relevant to everyone – from students who want to present a polished project, to small business owners who need to create marketing materials, to anyone who just wants to write a letter. Understanding how to add templates in Microsoft Word is a skill that will serve you well in many aspects of life and work.

Step by Step Tutorial on How to Add Templates in Microsoft Word

Before diving into the steps, it’s important to understand what this process will accomplish. Adding a template in Microsoft Word will give you a predetermined layout and format, allowing you to focus on inputting your unique content.

Step 1: Open Microsoft Word

Launch the Microsoft Word application on your computer to get started.

Opening Microsoft Word is the first step in adding a template. Whether you’re using a Windows or Mac computer, you’ll find Word in your list of applications. If it’s something you use often, it might even be pinned to your taskbar or dock for easy access!

Step 2: Click on ‘File’

Once Word is open, look for the ‘File’ menu at the top left corner of the screen and click on it.

After clicking ‘File’, you’ll see a drop-down menu with several options. This is where you can create a new document, open an existing one, save your work, print, and more.

Step 3: Select ‘New’

After clicking on ‘File’, the next step is to select ‘New’ from the menu options.

By selecting ‘New’, you’ll be taken to a page where you can choose to start with a blank document or with a template. This is where the magic happens!

Step 4: Choose a Template

Browse through the available templates and pick one that fits your needs.

Microsoft Word offers a range of templates for different types of documents. You’ll find resumes, brochures, reports, and more. Take your time to find one that matches what you’re looking for.

Step 5: Personalize the Template

Once you’ve chosen a template, it will open as a new document. Now, you can personalize it with your content.

Personalizing the template is where you make it your own. Replace the placeholder text with your information, add your images, and tweak the formatting if necessary. Remember, the template is just a starting point!


Time-savingTemplates can significantly cut down on the time it takes to format a document.
Professional LookThey offer a polished, professional appearance without the need for design skills.
ConsistencyTemplates provide a consistent format for documents, which is especially beneficial for businesses.

Templates are a time-saver because they eliminate the need to set up your document’s layout from scratch. This is especially helpful when you’re working with complex documents that require a specific structure.

Having a professional look is another major benefit of using templates. They’re designed by experts to look clean and appealing, so you don’t have to worry about the principles of design yourself.

Consistency across documents is crucial for maintaining a professional image, particularly for businesses. Templates ensure that every document you create has the same formatting, which helps in building a brand’s identity.


Limited CustomizationTemplates may not fit every need and customizing them can be difficult.
OveruseSince templates are readily available, they can be overused and lose their unique appeal.
File SizeSome templates come with added features that can increase the file size, making them difficult to share.

Limited customization can be an issue if you have specific requirements that the template doesn’t meet. While templates are editable, extensive modifications can be challenging and time-consuming.

Overuse is another potential downside. If many people use the same template, your document might not stand out as much as you’d like it to.

File size can become problematic with templates that have a lot of built-in features or high-resolution images. This can make sharing the document via email or uploading it to a website difficult.

Additional Information

When adding templates in Microsoft Word, it’s important to remember that you’re not limited to the templates that come pre-installed. There are many resources online where you can download additional templates – some for free and others for a fee. When downloading templates from the internet, make sure to use reputable sources to avoid malware and other security risks.

Customizing a template doesn’t have to be a chore. Microsoft Word provides various tools and features to help you modify a template to fit your specific needs. Don’t be afraid to play around with the design elements. Change up the fonts, adjust the color scheme, or add your branding to make it truly unique.

Another tip when working with templates is to save a copy of the original. That way, if you make a mistake or want to use the template again for a different purpose, you have a clean slate to start from. It’s also a good idea to save your personalized template for future use, especially if it’s a document type you’ll need to create again.

Using templates in Microsoft Word is a fantastic way to enhance your productivity and ensure that your documents look their best. With a little bit of know-how and some creativity, you can take a basic template and turn it into something that’s uniquely yours.


  1. Open Microsoft Word
  2. Click on ‘File’
  3. Select ‘New’
  4. Choose a Template
  5. Personalize the Template

Frequently Asked Questions

Can I create my own templates in Microsoft Word?

Yes, you can create and save your custom templates for future use.

Are there templates available beyond what Microsoft Word provides?

Absolutely! There are many websites where you can download additional templates, both paid and free.

Can I share my personalized templates with others?

Yes, you can share your templates by saving them as a Word document and sending them to others.

Is it possible to find industry-specific templates?

Yes, a search online will often yield templates tailored to specific industries and professions.

Can I use templates on both Windows and Mac versions of Microsoft Word?

Yes, templates function the same way on both the Windows and Mac versions of Word.


In a nutshell, adding templates in Microsoft Word is a straightforward process that can save you time, give your documents a professional look, and provide consistency. Whether you’re a student, a business professional, or just someone looking to create a polished document, knowing how to add and customize templates is an invaluable skill.

With the wealth of templates available, both within Word and from external sources, the possibilities are endless. So why start from scratch when you can get a head start with a template? Give it a try and see how it can streamline your document creation process.