How to Add a Watermark to a Page in Microsoft Word: A Step-by-Step Guide

Adding a watermark to a Microsoft Word document is a straightforward process. It involves accessing the “Design” tab, selecting “Watermark” and choosing either a pre-designed watermark or creating a custom one. This feature helps to protect your document’s content or brand it with a company logo or specific text.

After you add a watermark, it will appear faintly in the background of every page of your document. This doesn’t affect the readability of your text but makes it clear that the content is protected or personalized.


Watermarks are like the silent guardians of your documents. They hover in the background, barely noticeable yet always there to stake your claim or protect your work from being copied without credit. In the digital age, where content can be whisked from one screen to another in the blink of an eye, watermarks serve as a subtle reminder of ownership and originality.

But why are we talking about watermarks? Because anyone who’s ever created a document that’s meant to be shared or published—think writers, businesses, photographers, and designers—knows the importance of marking their work. And what better way to do this than through Microsoft Word, one of the most widely-used word processing tools out there? Whether you’re looking to add a company logo, a confidential stamp, or simply some creative flair to your document, knowing how to add a watermark in Word is a skill worth having.

Step by Step Tutorial on How to Add a Watermark to a Page in Microsoft Word

The following steps will guide you through the process of adding a watermark to your Microsoft Word document.

Step 1: Open the “Design” tab

Start by clicking on the “Design” tab in the ribbon at the top of your Word document.

The “Design” tab is where you’ll find all the tools you need to give your document some pizzazz. It’s not just about watermarks; here, you can play around with themes, colors, and page borders until your heart’s content.

Step 2: Select “Watermark”

Within the “Design” tab, you’ll see an option for “Watermark.” Click on it.

Once you click “Watermark,” a dropdown menu will appear with various options. You’ll see some default watermark templates like “Confidential,” “Do Not Copy,” or “Draft,” among others.

Step 3: Choose a pre-designed watermark or create a custom one

You can select a pre-designed watermark from the gallery or click on “Custom Watermark” to create your own.

Pre-designed watermarks are quick and easy if you’re not fussy about customization. However, if you want a personal touch, the “Custom Watermark” option lets you play around with text, fonts, sizes, colors, and even add an image.

Step 4: Apply the watermark to your document

After you’ve made your selection or designed your custom watermark, click “Apply” or “OK” to add it to your document.

And voilà, your watermark will now appear on every page of your document. Don’t worry if it seems too prominent at first; watermarks are designed to be less noticeable once the document is printed or viewed at 100% size.


Protects Your WorkAdding a watermark can help prevent unauthorized use or copying of your document.
BrandingWatermarks can serve as a branding tool by adding a company logo or tagline to documents.
ProfessionalismUsing watermarks can give your documents a more professional and polished look.


Can Be DistractingIf not done correctly, watermarks can be distracting and affect the readability of the document.
Not FoolproofWatermarks can often be removed by determined individuals with the right software.
Limited CustomizationWhile you can create custom watermarks, the options in Word are somewhat limited compared to more specialized software.

Additional Information

When it comes to adding watermarks in Microsoft Word, there’s a bit more under the hood than you might think. For instance, did you know that you can add watermarks to specific sections of your document rather than every page? This can be particularly useful if you’re working with a multi-section document and only want to mark certain parts as “Confidential” or “Draft.”

Additionally, it’s worth noting that the transparency and color of your watermark can greatly affect its visibility. A watermark that’s too dark or opaque might overshadow your text, while one that’s too light might be missed entirely. It’s all about finding that sweet spot where the watermark is visible enough to be noticed but not so much that it becomes the main attraction.

And here’s a pro tip: if you’re working with a lighter watermark, consider using darker text colors to ensure your content stands out.


  1. Open the “Design” tab in Microsoft Word.
  2. Click on “Watermark.”
  3. Choose a pre-designed watermark or create a custom one.
  4. Apply the watermark to your document.

Frequently Asked Questions

Can I remove a watermark from a Word document?

Yes, simply go back to the “Watermark” option in the “Design” tab and select “Remove Watermark.”

Will the watermark appear when the document is printed?

Absolutely, the watermark will be faintly visible on the printed document, just as it appears on the screen.

Can I edit a watermark after I’ve applied it?

Indeed, you can. Go back to the “Watermark” option and either select another pre-designed watermark or edit your custom watermark.

Is it possible to add a watermark to only one page?

Yes, you can do this by creating section breaks and applying the watermark to the desired section.

Can watermarks be used on pictures within a Word document?

While you can’t directly watermark an image within Word, you can place a watermark behind an image by adjusting the image’s wrap text settings to be in front of the text.


Adding a watermark in Microsoft Word is a piece of cake once you know the steps. Whether you’re looking to protect your document, brand it as your own, or simply add a layer of professionalism, watermarks are the way to go. Sure, they have their limitations; they’re not indestructible, and the customization options in Word aren’t endless.

But for the average user looking to mark their territory in the digital world, the watermark feature in Microsoft Word is more than sufficient. So go on, give it a try, and see how it can change the game for your documents.