How to Find and Replace on Excel for iPhone/iPad Users

Finding and replacing text on Excel on your iPhone or iPad is a breeze. Simply open the Excel app, navigate to the ‘Find’ option in the toolbar, type in the text you want to find, and select ‘Replace’. Input the replacement text, tap ‘Replace All’, and voilà, the changes are made across the entire spreadsheet.

After you’ve completed this action, your Excel spreadsheet will be updated with the new text you’ve chosen to replace the old one. This can save you a lot of time, especially if you’re making changes to a large document with multiple instances of the same text.


When it comes to managing data, Excel is a powerhouse tool that many of us rely on. It’s not just for desktops and laptops anymore; Excel has gone mobile, and you can now use it on your iPhone or iPad. This is incredibly handy for those moments when you’re on the go and need to make quick edits to your spreadsheets. But, what happens when you need to find and replace specific text within your Excel document? This task might seem daunting on a mobile device, but it’s actually quite simple once you know how to do it.

Being able to find and replace text on Excel while using an iPhone or iPad is essential for anyone who works with data outside of the office. Whether you’re a student, a business professional, or just someone who likes to keep their personal spreadsheets up-to-date, this feature can save you a lot of time and hassle. No one wants to search through rows and columns of data manually. So, let’s dive into the simple steps to find and replace text in Excel on your mobile device.

Step by Step Tutorial: Finding and Replacing Text on Excel

Before we begin, make sure that you have the latest version of Excel installed on your iPhone or iPad. Now, let’s explore the steps to find and replace text.

Step 1: Open the Excel app and your document

Open the Excel app on your iPhone or iPad and navigate to the document you wish to edit.

Opening the document will allow you to access all the data contained within it, and you’ll be ready to make the necessary changes.

Step 2: Tap the magnifying glass icon

In the toolbar at the top of the screen, tap the magnifying glass icon, which represents the ‘Find’ function.

This will open a search bar where you can type in the text you’re looking to find in the document.

Step 3: Enter the text to find

In the ‘Find’ bar, type the text that you want to locate within your Excel spreadsheet.

Make sure you enter the text exactly as it appears in the document to ensure an accurate search.

Step 4: Select ‘Replace’

After you’ve entered the text, select ‘Replace’ to open the replacement options.

This will give you the option to replace the found text with new text of your choosing.

Step 5: Type in the replacement text

In the ‘Replace with’ field, input the new text that you want to replace the old text with.

Be careful to type the replacement text correctly to avoid any mistakes in your document.

Step 6: Tap ‘Replace All’

After entering the new text, tap ‘Replace All’ to make the changes throughout the entire spreadsheet.

The app will replace all instances of the original text with the new text you’ve entered, making the process quick and efficient.


Time-savingBy using the find and replace function in Excel on your iPhone or iPad, you can save a considerable amount of time. Rather than manually searching for and editing each instance of text, you can make all the changes with just a few taps.
AccuracyThe find and replace feature ensures that all instances of the text are updated, reducing the chance of errors. It’s easy to miss a few occurrences when making changes manually, but this function takes care of them all.
ConvenienceBeing able to find and replace text on mobile devices adds a level of convenience for users who are on the go. There’s no need to wait until you’re back at your desktop computer to make important updates to your spreadsheets.


Limited screen sizeThe smaller screen size of iPhones and iPads can make it more challenging to review and navigate large spreadsheets compared to a desktop.
Potential for mistakesIf you’re not careful when typing in the text to find or replace, you may end up making unintended changes to your spreadsheet.
Limited functionalityWhile the mobile version of Excel is powerful, it may not have all the features available on the desktop version, which could limit what you can do on your iPhone or iPad.

Additional Information

While the find and replace feature on Excel for iPhone and iPad is relatively straightforward, there are a few additional tips that can help you use it more effectively. First, be aware that you can use this function to find and replace not only text but also numbers and formulas. This can be especially useful if you need to update a series of calculations or if you’ve made an error in a formula that’s been repeated throughout your spreadsheet.

Another thing to keep in mind is that Excel on iPhone and iPad allows you to undo your find and replace action if you make a mistake. Simply shake your device immediately after making the change, and you’ll be prompted to undo the action. This can be a lifesaver if you accidentally replace the wrong text.

Also, remember that the find and replace feature is case-sensitive. This means that if you search for “Sales” with a capital “S,” it won’t find instances of “sales” with a lowercase “s.” If you need to find and replace text regardless of case, you’ll need to perform the action multiple times with each variation of the text.

Lastly, if you’re dealing with a particularly large spreadsheet, you might want to narrow down your search by selecting a specific range of cells before using the find and replace function. This can help prevent changes in areas of the document that you don’t intend to alter.


  1. Open the Excel app and your document.
  2. Tap the magnifying glass icon.
  3. Enter the text to find.
  4. Select ‘Replace’.
  5. Type in the replacement text.
  6. Tap ‘Replace All’.

Frequently Asked Questions

Can I find and replace text in multiple spreadsheets at once on my iPhone or iPad?

No, the find and replace function works on the current spreadsheet that you have open. You’ll need to repeat the process for each document you want to edit.

Is there a way to only replace some instances of the text, not all?

Yes, instead of tapping ‘Replace All’, you can choose to replace instances one by one by tapping ‘Next’ to find each instance and then ‘Replace’ to update them individually.

Does Excel on iPhone or iPad support regular expressions or wildcards for find and replace?

Currently, the Excel app on iPhone and iPad does not support the use of regular expressions or wildcards for finding and replacing text.

Will the find and replace function work on locked cells or protected sheets?

No, if a cell is locked or a sheet is protected, you will not be able to use the find and replace function on them until the protection is removed.

Can I undo a find and replace action on Excel on iPhone or iPad?

Yes, you can undo a find and replace action immediately after it’s been performed by shaking your device and selecting ‘Undo’.


Mastering the find and replace function on Excel for iPhone and iPad can greatly improve your productivity when working with spreadsheets on the go. Whether you’re updating data, fixing errors, or simply keeping your documents organized, this feature is an invaluable tool for anyone who needs to make quick, efficient changes.

Remember to double-check your text inputs to avoid unintended changes, and take advantage of the undo feature if needed. With these tips and steps in mind, you’ll be navigating Excel like a pro, no matter where you are. So go ahead, give it a try, and see how much easier managing your spreadsheets can be with the power of find and replace on Excel on your mobile device.